How Event Companies Can Manage Global Events Efficiently At Half The Cost?

At MyBusinessAssistant we come across clients from a variety of domains and find out ways to tackle their back-office challenges at a cost much lower than what they would incur if they were to do all the activities in-house. Plus, we also offer the additional benefit of getting things done professionally and in a well-managed setting.

We help manage back-office tasks for global events for several of our clients. The success of these events depends on efficient planning, organization, and coordination.

Event management tasks that can be handled by Virtual Assistants:

Send invites, schedule meetings with participants: For one of our clients, we personally call all the invitees, speak to them to finalize deals, offer them speaker opportunities, prepare on topics for panel discussions, share press releases, and update expired agreements. We do whatever it takes to get participants from across the globe. We make the calls, send emails, and contact PAs to track down high profile corporate leaders and schedule appointments for the clients.  We also design and send out invites.

Prepare marketing collateral: Our virtual marketing manager compiles the documents and other important paperwork for all contracts and agreements required for the events. We also design and write content for flyers, brochures, and other critical marketing collateral. Our Virtual Marketing Assistant can also take care of design special event-based email campaign, landing pages and forms for your web-based marketing activities.

Manage database: We manage the database, add critical contact info, and remove stale data based on bounce-backs, and so on. We make sure that our client’s database is up to date with most recent contact information.

Social media marketing: During the time when our clients are busy planning the event, we take care of social media marketing and send out regular updates on all of the client’s social media networks.

Vendor selection: There are hundreds of requirements for which vendors need to be short-listed, tried and selected. Virtual assistants can do this task efficiently to save critical time and negotiate the best deals for you.

Answer queries: Before, during and after an event hundreds of calls are received. Virtual receptionists can offer 24×7 call answering and forwarding support. They can also take care of live chat on the website.

Advantages of using Virtual Assistant Services for event management:

  • A Right Shore team: The Right Shore Outsourcing concept, introduced by MyBusinessAssistant, ensures that we get the best resources for you at the right cost. We deploy resources at multiple locations so that our clients can get work done across time zones – this is critical while planning global events.
  • Flexibility: With virtual assistants you can ramp-up or ramp-down work as and when needed. When a critical event is about to come, you can deploy more resources. And once the event is over, you can reduce your team strength.
  • Add-on services for special needs: We can accommodate various specific needs of our clients like working on certain technology, following pre-defined protocols, using certain tools, and so on. We train our virtual assistants to meet our clients’ requirements.

About the Author

Dave Otfinoski, CEO of My Business Assistant or “MBA”, has more than twenty-five years of executive, hands-on experience with small and mid-sized businesses. As CEO of MBA, Dave manages a team of experienced virtual assistants who have extensive expertise in the realms of small business operations, bookkeeping services, website design, SEO, content creation and call center operations. Outstanding client service and quality performance are the hallmarks of both My Business Assistant and the MBA team. We look forward to providing you with the Virtual Assistance that you may require to enhance your own business strategies. Please feel free to contact us at or call us at 800.993.9622 with any questions or inquiries that you may have.